A party to be remembered!

Up to 15 Children

 

Unique & Hassle Free!

£210

Up to 20 Children

 

No tidying up!

£280

Up to 25 Children

Just bring the cake & party bags - we'll take care of the rest!

£350

Terms & Conditions (Parties)

  • We only run one event at a time to ensure quality and dedication to your event.

  • Parties run at scheduled times 9.30am to 12noon and 1pm to 3.30pm (2.5hour party maximum).

  • Party prices are from £14 per child.  Price includes woodland activities, squash, marshmallows, carrots & cucumber sticks and sausages in bread rolls for the children.  Children with specific dietary needs can be catered for with 2 weeks notice e.g. vegetarian, pork-free, gluten-free or you can bring along separately.

  • Both children and grown-ups should wear clothing appropriate for the weather conditions and environment.  Layered clothing is best for warmth and flexibility.  Footwear should be sturdy such as trainers or hiking boots.  Wellies are ok but are harder to run in and feet can get cold.  Long trousers are important for protecting legs.  Thermal socks, gloves and hats are also good ideas and waterproofs for rain and mud.  In warmer weather consider sun cream and sun hats.  Spare clothes are a good idea as well as a bag to put mucky clothes in for the homeward journey.

  • You, as the party organiser are required to remain onsite throughout the duration of the party.

  • We provide staff to run the sessions including responsibilities for facilitating the children's activities, but the parties are not a childcare facility and our staff do not take responsibility in loco parentis.

  • The responsibility for the welfare of the children remains with the parents of each child in attendance. In some cases, parents may choose to not be present onsite during the party and in every such case you as the party organiser must take responsibility in loco parentis for those children.

  • You are welcome to bring a birthday cake in a sealed container (please remember matches and knife) and party bags.

  • Please avoid sweets with wrappers as these tend to get scattered around the woods!

  • Other things to avoid are carbonated / fizzy drinks and energy drinks.

  • Party bookings covers all types of parties including but not limited to children's birthday party bookings

  • All bookings are subject to availability. Your choice of date may not be available, but alternative dates will always be offered.

  • Where payment is required online this must be made at the time of booking.  Any delay in this payment (i.e. long time gap between starting your booking and making the payment through PayPal) may result in your space(s) being released to others.  Therefore delayed payments DO NOT guarantee a booking of space(s).  In such cases where a delayed payment is received after the space(s) have been released to others and there are no longer any spaces available, a full refund will be made.

  • Full payment is required at the time of booking (details of which will be included in your confirmation email) at least 7 days prior to the Party which is non-refundable.  Failure to make full payment at least 7 days prior to the Party will result in the date (and time) being released, unless agreed otherwise by us in writing.

  • Party attendees are considered to include any person over the age of 24 months (including siblings and other children).

  • Should you wish to increase numbers of attendees after you have made your booking this must be requested in writing at least 7 days prior to the party and full payment for all increased attendees must be made to us (and received by us) at least 7 days prior to the Party which is non-refundable.

  • Additional party attendees on the day of the party are not permitted.

  • Parents and carers of young children or children with Special Educational Needs and Disabilities (SEND) may attend based on one adult per child ratio.

  • Party attendees, parents / carers and any other person onsite during the session are required to adhere to all Terms and Conditions. This includes reading and understanding our Participation Disclaimer (on this website and shown on site).  Any persons attending that do not adhere to our Terms and Conditions, rules and instructions (including safety rules and instructions) will be required to leave the site.

  • There is some flexibility regarding activities between the party options depending on the group and weather conditions and these will be determined on the day of the party by us.

  • Should you be unable to attend on the day and time, the full prepayment for the Party will be forfeited. Note: It is important that you notify us as soon as possible regarding attendance issues as we will endeavor to reschedule wherever practicable - an additional fee may be applicable.

  • Should any of your party not attend on the day and time, any fees related will be forfeited.

  • On some rare occasions we may decide to cancel events due to safety conditions such as high winds or heavy rain.  If this occurs we will seek to reschedule the event or provide a full refund.

  • Please note we are unable to accept liability for any errors resulting from data which you have supplied incorrectly, whether by telephone, email or otherwise. In addition, we are unable to accept liability for any issues that result from omission of relevant data such as specific health / medical issues or specific food / dietary issues.  Information we require YOU TO HAVE AT THE PARTY includes the following:

  • For children's parties - Parent's / Guardian's name, Child's name, Address, Contact telephone number(s), Email address, Number of children, Ages of children, Specific food requirements (e.g. vegetarian), Relevant health / medical issues.

  • We are not a manufacturer of food and therefore are reliant on food ingredients stated by manufacturers on the respective packaging.  Whilst we will seek guidance regarding suitable food based on data provided, we do not guarantee the ingredients.

  • We may charge an additional fee to cover additional costs associated with specific food requirements (i.e. food such as vegan, vegetarian, gluten free, dairy free etc) should numbers of attendees requiring specific food requirements be higher than 10% of the group. 

  • Activities may take place in woodland, grass areas, muddy areas and the open countryside. These environments have hazards such as trees, branches, logs, sticks, twigs, uneven ground, rocks, stones and mud. It is the responsibility of each individual, both children and adults, to take reasonable care for their own safety and the safety of others in these environments. Activities may include running, walking, sitting, kneeling, climbing in these environments such as active team games, den / shelter building, tree climbing, camp fire lighting, cooking, using tools. It is the responsibility of each individual, both children and adults, to take all reasonable care for their own safety and the safety of others during Activities.

  • In the unlikely event of an accident, or loss or damage to any individual's personal effects, we will not be liable for any direct or indirect loss, arising from or in connection with the Activities or the site (except for death or personal injury caused by our negligence) and you will waive any claims against us in this respect.

  • All attendees, both children and adults agree to be bound by our instructions and safety rules. Any person that is unable to comply with our instructions or safety rules (both written and verbal) will be excluded from the session without refund.

  • We reserve the right to not accept a booking at any time and for any reason at which time alternative dates will be offered or a full refund for the paid fees will be offered.

  • These Terms and Conditions contain important information concerning participation by you and members of your party in the Activities provided by us and, accordingly, you acknowledge and agree that you shall ensure that all members of your party are aware of and accept these Terms and Conditions.

©2019 Organic Forest Kindergarten.